Best consolidation software for QuickBooks Online
Each QuickBooks Online company is a separate subscription. Here's how to report on them as one group.
Quick answer
QuickBooks Online can't consolidate several companies on its standard plans: each company needs its own subscription and the data stays separate. The most affordable fix for most groups is a consolidation app. We recommend Joiin, an Intuit Platinum App Partner that consolidates QuickBooks companies with eliminations and multi-currency from $23 a month. LiveFlow suits spreadsheet-led teams, and Intuit Enterprise Suite suits larger businesses ready to change platform.
What QuickBooks Online can and can't do
Intuit's own help article confirms that each QuickBooks Online company needs its own paid subscription and that data stays completely separate. You can switch between companies under one login, but there's no combined P&L or balance sheet. QuickBooks Online Advanced includes Spreadsheet Sync, which pulls several companies into Excel, but you still build the consolidation and eliminations yourself. Read more in our guide to QuickBooks Online with multiple companies.
The options, ranked
Joiin
Connects every QuickBooks Online company, maps charts of accounts and eliminates intercompany balances automatically. You can also include companies on Xero or Sage in the same group. Unlimited users and clients make it practical for firms. Joiin review.
LiveFlow
Brings live QuickBooks data into Google Sheets or Excel, where you build the consolidation. Flexible for finance teams who model in spreadsheets, but quote-only pricing and more setup. Joiin vs LiveFlow.
Fathom
Consolidates QuickBooks companies alongside strong KPI analysis and forecasting. Fathom review.
Intuit Enterprise Suite
Intuit's own multi-entity product includes consolidated reports and intercompany automation. It doesn't publish list prices; independent estimates start around $650 a month for one entity and $1,000 to $1,250 a month for two to five companies. It's a platform change, not an add-on.
Spreadsheet Sync in QuickBooks Online Advanced
Good for extracting data, but the consolidation logic, mapping and eliminations live in your workbook.
Cost comparison for a five-company group
| Option | Approximate monthly cost | Notes |
|---|---|---|
| Joiin | $57 (annual) or $70 (monthly) | Plus your five QuickBooks subscriptions |
| Fathom | Silver bundle covers 10 companies | Pricing varies by region; check Fathom's site |
| LiveFlow | Quote only | Annual contracts |
| Intuit Enterprise Suite | About $1,000 to $1,250 (estimate) | Replaces QuickBooks Online plans; no public list price |
| Spreadsheet only | Your time | Typically a day or more each month at five companies |
Which should you choose?
If you're happy with QuickBooks Online and just need group reports, an add-on like Joiin is the low-risk choice: nothing changes in your books. If you're also outgrowing QuickBooks for other reasons, such as approvals, inventory or a large team, compare Intuit Enterprise Suite and other multi-entity accounting software.
Frequently asked questions
Can QuickBooks Online consolidate multiple companies?
Not on standard plans. Each company is a separate subscription with separate data. Intuit Enterprise Suite includes consolidation; otherwise use an app or a spreadsheet.
What is the best QuickBooks consolidation app?
For most small and mid-sized groups, Joiin offers the best balance of price and consolidation features. LiveFlow suits teams that want to work in Google Sheets.
Does QuickBooks Online Advanced do consolidation?
No. Advanced includes Spreadsheet Sync, which can pull data from several companies into Excel, but you build the consolidation yourself.